Category Archives: Solutions

HR Software solutions and Internet base applications

Mobile is changing HR in enterprises

Mobile Workforce

Typical workforce is far less desk bound than previously, with many employees now working from home. Greater focus on employee engagement is starting to carve a niche for itself with mobile apps.

HR experts mobilising and streamlining some of their daily activities, employees can work more efficiently, increasing productivity. Businesses continue to adopt apps to help them recruit, develop and engage employees. These apps can help across a whole host of enterprise departments, from payslips to travel and even engaging with freelancers and contractors.

mobile apps

Recruitment on mobile

For instance, in the recruitment process, apps allow potential employees to assess and test their own skills before they are even shortlisted. They make them aware of their suitability for roles in their skills to apply for these roles.

Training on mobile

Training apps in particular are proving successful, as the multimedia nature of tablets render well to training videos, while an app can help companies track an employee’s completion progress on a given training program.

Gamification

“Gamification”, make things like training into a game, adding a fun element. The training apps can be used for higher engagement with learning materials, ensuring that they expand their knowledge and take a greater interest in learning

Salary Payroll

HR departments are also benefiting from apps that allow employees to track payrolls and benefits.  Valuable time is saved by not having to fill out lengthy administration paperwork and payslips for those in the HR department, and it also allows for less discrepancies, as employees are able to track their own payslips, which can be pulled up immediately by them in the case of an issue.

Time Off

Allow employees to request time off work, where availability and request processes can be tracked, without HR departments having to manually log this information or spend time deciphering whether the leave can be granted.

Types of Shift Work

Different Types of Shifts

shift-work

What is the definition of work schedule?

schedule, often called a roster, is a list of employees, and associated information e.g. location, working times, responsibilities for a given time period e.g. week, month or sports season. … In shift work, a schedule usually employs a recurring shift plan.

What is rotating shifts and how is it?

The term “rotational shiftwork” covers a wide variety of work schedules and implies that shifts rotate or change according to a set schedule. These shifts can be either continuous, running 24 hours per 7 days per week, or semi-continuous, running 2 or 3 shifts per day with or without weekends.

What are the hours of swing shift?

swing shift might begin anytime from 1 p.m. to 4 p.m. and end eight or nine hours later, from 9 p.m. to midnight or 10 p.m. to 1 a.m. In a workplace that operates 24/7, the swing shift is the middle shift, sandwiched between the typical day shift and the overnight shift.

What is a flexible work schedule?

flexible work schedule is an alternative to the traditional 9 to 5, 40-hour workweek. It allows employees to vary their arrival and/or departure times. Under some policies, employees must work a prescribed number of hours a pay period and be present during a daily “core time.”

What is a fixed shift rotation?

fixed shift schedule has crews that always work the same shift. Usually one crew works a day shift, another works an afternoon shift, and a third works the night shift. A rotating shift schedule has the crews changing shifts, often on a weekly basis.

What are the hours of a day shift?

A morning work shift typically runs from 8 a.m. to 4 p.m. or 9 a.m. to 5 p.m. Unless your business is open 24 hours a day, managers of the morning shift have responsibility to get your business operating or open for the day. In retail, store managers commonly work these morning or regular day shifts.

What are the hours for an afternoon shift?

The afternoon shift is the second of three work shifts within a 24-hour period. There is no specific definition of what constitutes the afternoon shift. Many employers start the afternoon shift at 3 p.m. Full-time employees working an eight-hour shift would then end their shift at 12 midnight.

What are the hours of a night shift?

Hours and limits. Staff who regularly work at least 3 hours during the ‘night period’ are night workers. The night period is 11pm to 6am, unless the worker and employer agree a different night period. If they do, it must be 7 hours long and include midnight to 5am.

What is shift 1 2 and 3?

1st shift is the day shift 7am – 3 pm. 2nd shift is evening 3 pm to 11 pm. 3rd shift is the night shift 11 pm – 7 am

What is a 24 7 shift pattern?

The 24-48 shift pattern uses three teams (i.e. platoons) and three shifts to provide24/7 coverage. It consists of a 3-day cycle where each team works one 24-hour shift followed by 2 consecutive days (48 hours) off duty.

How does a 10 hour shift work?

The 6-4 6-4 6-4 Ten Hour Rotating Shift pattern uses 5 teams (crews) and 3 overlapping ten-hour shifts to provide 24/7 coverage. It consists of a 30 day cycle where each team works six consecutive 10hour first shifts, followed by 4 days off duty, works six consecutive 10hour third shifts, followed by 4 days off

What does it mean to work a split shift?

split shift is a type of shift-work schedule where a person’s work day is split into two or more parts. For example, a person may work from 05:00 to 09:00, take a break until 2:00 and then return to work until 7:00.

What does it mean to work a double shift?

Working 4pm to midnight is a second shift – often called the “swing shift”, Working midnight to 8AM is the third shift – sometimes called the red eye shift or just the midnight shift. Working a double shift means working two of these shifts in a row such as working from 8am until midnight.

How does a 3 2 2 schedule work?

Each team works 2 consecutive day shifts, followed by 2 days off duty, works 3consecutive day shifts, followed by 2 days off duty, works 2 consecutive day shifts, followed by 3 days off duty, 2 consecutive night shifts, followed by 2 days off duty, works 3 consecutive night shifts, followed by 2 days off duty, works 2

What is a 12 hour rotating shift schedule?

The 2-2 3-2 2-3 rotating shift schedule uses 4 teams (crews) and 2 twelve-hour shifts to provide 24/7 coverage. It consists of a 4-week cycle where each team works 2 consecutive day shifts, followed by 2 days off duty, works 3 consecutive day shifts, followed by 2 days off duty, works 2 consecutive day shifts,

HR Solution for Franchise

HR Solution for Franchise and Multi Location Operation

If you are running a Franchise or a multi location business like F&B, Retailing, Hotels, with employees from all over the places in different countries and different states, using Mobile Solution may be your answer.

  • Tracks your employee attendance to work
  • monitors and track onsite services
  • communicating directly with your employees
  • checking of duty roasters
  • Analysis of your workforce

We have done it for many of the customers with multi locations branches but with small headcount in each branches. Installing a time clock machine to keep track of their attendance is an Expensive Cost.

Solution to High Cost in hardware

  • Setting up the mobile GPS location of your workplace and employees can clock in through mobile with 50 meters radius
  • Supervisor Batch clock in for employees
  • Off site to client location for job/support with approvals workflow to direct reports
  • Tracking of OT, lateness, absent via Mobile in real time
  • HR Administrator can directly call up employees for absenteeism
  • Conventional Method of Tracking of 30 locations with each time clock costing RM 2,500, total cost of infrastructure tracking can cost up to  RM 75,000.
  • Cost of mobile is Zero as most employees would have a mobile with them or supervisor can manage the clock in to work.

Mobile Apps with Notifications and workflow processes

   gps tracking

Other Solution

  • Job costing for Payroll to calculate your split cost or salary by project, by location or by parameters sets by your organizations
  • This is to accurately apportion the Salary into the correct project or claim back from

Analysis Reporting

OTcharts

management_dashboard

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What does Employee Self Service do?

Employee Self Service in HR

Employee Self Service enables employee to do their own Leave Checking, Apply for Leave, view payslip, view EA, own Tax calculation, update own personal details and many other functions.

Other Self Service include updating of Personal Particulars, apply for replacement leave, Submit for claims, apply for training, travel request and many other HR functions that could be delegated to the employees themselves.

Employee Self Service

Why use Self Service?

All non HR essential tasks is delegated directly back to employees themselves and not burden the HR Administrator

Can employee update their own info?

Yes, you let your employee update their own family details and particulars pending approval from the HR administrator to check through and automatically updated to the system

Employee ask about their tax deductions

HR Administrator can now safe their time by letting their employee know that their income tax trail calculation is calculated base on E-Calculator from IRB and the trail calculation is generated in our HR system. Can do self service and view the calculations

What type of ESS can employees do?

View payslip, EA, leave balance, leave taken, cancel leave or request additional leave, submit claims, view claims, update own particulars and check own lateness or attendance record

What if my employee does not know how to use PC ?

We have customer with 400 foreign workers after step by step training menu on a fixed station computer, they all know how to apply leave

I still want printed payslip for factory workers

No problem, you can enable printing for factory workers salary slip as you normally do and enable ESS payslip view for your office management staff. All flexible depending on your needs

For more information please go to http://www.dnamalaysia.com/self-service-portal-ess/

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E-Leave Commonly Asked Questions

eLeave Common Questions and Solutions

ELeave enable organization to calculate employee leave and at the same time comply to the basic EA laws.  Common questions administrator will consider like below and our answers to you.

eleave tracking

I got many different locations

No problem, you can set different locations to be managed by different HR Administrator, use different calendar for different country or state, set different policies base on the country or state ruling.

Can I view my staff calendar?

Yes, as a manager you can view your team leave calendar and approve or reject leave application base on your manpower management.

How do I know my leave is approve?

Every new application, system will auto send email notifications for every actions. Approve or reject employee and manager will be notified of the actions.  via mobile and email notifications.

Can I adjust employee leave balance?

You can either ask your staff to apply for additional leave if there is special occasion or job that has been performed via Self Service or administrator can adjust additional leave for all staff base on company policies.

When approver not around what happen?

If approver does not take action after certain days, the application will be routed to next level or direct to HR administrator. Or you can assign a substitute approver to temporary approve leave on behalf

Leave not approve yet but staff didn’t turn up to work

You have to check whether manager did not approve on time or leave is rejected but staff took leave anyway. This will be company policy to de dealt with.

Can your eLeave integrate to our HR/payroll System

No, we cannot integrate directly but we can import your HR Personnel excel file to populate the data into the new eLeave system. Administrator will have to update the system every-time there is a new join or resigned staff.

Is there report for Non pay leave and other reports

we have reports for you to pump to your payroll system to calculate for non pay leave. other reports details please check out our eLeave module information.

For more information please visit http://www.dnamalaysia.com/e-leave/

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Flexibility in choosing your HR modules

Modular HR Solution with Integrated capability

Full fledge HR Software for you to choose and manage. Our solution is Flexible, you can start with E-HR and E-Payroll first and upgrade later to inlcude E-Leave and E-Time Attendance and other strategic modules.

They are more than 10 modules to choose from and start separately.

HR modules

 

start with only E-Leave module?

Yes, You could even just start with E-Leave to let your employee manage their own leave by self checking their balance, entitlements, applying and cancelling. Helps to reduce administrative task by constantly replying and updating employee personal Leave.

I am Missing in action, who knows where I am?

Our system also allow you to setup Time Off to do office tasks but outside the office premise without the fear to be detected as absent or missing in action. You Manager can check your calendar to find out where you went to when you are not around.

I just want to make my payroll available where ever I go so that I can do my monthly processing from anywhere.

No problem, start with just E-Payroll, setup your cut off date, your EPF, Fixed Allowances, Deductions, Family details, OT calculation, Bonus calculations and Auto Bank. We take care all the rest on your government statutory calculation and submission, That EASY.

My employee confirmation letter, appointment letter, academic records, history and all paper manual everywhere. I don’t know where to find it when I need it.

Use our E-HR, Employee Records. We have more than 16 modules to help you keep track of academic, work experience, history, discipline issue, training records, family details, accidents, progression of your career all in the same module.

If you are still unsure please call us, email our sales@dnamalaysia.com or drop us a message below.

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